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505 Village Road West P.O. Box 505 Princeton Junction, New Jersey 08550 Phone: (609)
716-5030 Fax: (609)
716-5035
WEST WINDSOR-PLAINSBORO REGIONAL SCHOOL DISTRICT
Dear Approved Building-Use Group,
Your request to use the West Windsor-Plainsboro
Regional School District’s facilities during the 2007/08 school year has been
approved. Many community organizations
and groups like yours will be using our schools on a daily, weekly, or monthly
basis during the school year. As a
community member, you will understand that extensive use of our school requires
that each group be aware of its responsibility in establishing good relations
and in assisting us in maintaining the schools’ current condition. With this in mind, I ask that you follow
these guidelines:
1.
Approval for facility
usage is for the current school year only.
After July 1st, a new application must be submitted for the
next school year. If space is available
renewals will be given preference.
2. Please
remember that a school activity will take precedence over your use of the
building. The schools will always
report such events in a timely manner to the Central Office and contact you
directly so that you are able to make alternate arrangements. Cancellation notification to all
participants is the responsibility of the person in charge of the group.
3.
District policy does not
permit external tournaments/games to be held on district premises.
4. Closely
supervise the members of your group. They should not be allowed in any part of
the building other than those that you have permission to use. The supervisor must arrive 15 minutes prior
to participants and stay with the group during the entire scheduled time.
The person responsible must remain until the last participant has left the
premise and/or has been picked up by an authorized person. Participants should
not be arriving before nor staying beyond scheduled times.
5. Emphasize with your
group members the importance of being considerate and respecting the space and
belongings of others. This is
particularly necessary if you are using a teacher’s classroom. Nothing should be moved without permission;
classroom equipment and materials should not be touched; the contents of desks
should be undisturbed. Please remember
that you have received permission to use the SPACE only.
6. Establish
with your group an entrance and exit that will be used regularly, also review
with your group which exit is to be used for emergencies. Since there are several hallways and
stairwells in school buildings that access classrooms, it will make it easier
to supervise if you insist that one hallway and/or stairwell be used by your
group members.
7. Establish
rules for bathroom use and discuss them with the children in your group.
8. Please
leave your area in the condition that you found it. If you are doing a craft project, please cover the area to be
used with newspaper, plastic, etc. If
something spills, contact a custodian immediately. If you are serving a snack, be sure to clean up and dispose of
paper goods.
9. Children
should be reminded that bulletin boards should be looked at but not touched.
10. A copy of this letter, and a copy of the approved
building use request must be given to all authorized coaches, troop leaders,
teachers, etc. in your group. This form
must be available upon request.
The staff members of the West Windsor-Plainsboro
Regional School District and I are pleased to share this facility with
you. If you have any questions or
concerns about your use of the school facilities, please do not hesitate to
call the school, or Barbara Davis, Facility Use Coordinator at 716-5030 Ext
5024.
Sincerely,
Marci Rubin
WW-P Community Education Director
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